Disclaimer and Privacy


See also Terms and Conditions for Providers and Terms and Conditions for Students.


Your Responsibilities

It is your responsibility to review the accommodation provider, the property, the facilities and the conditions on which the property is offered. You are therefore strongly urged to visit the property prior to entering into any agreement with the accommodation provider.

Any agreement with the accommodation provider should include a condition report completed & signed by both yourself and the accommodation provider.

Not all Accommodation Inspected

The University will not be screening or inspecting all accommodation providers and the facilities they offer. 

No Liability of the University

The University does not claim responsibility for the accuracy or veracity of information provided by an accommodation provider.

The University does not accept any liability for any loss or damage that you might suffer due to any unsatisfactory accommodation arrangements made by you. Nor will the University pay you for any loss or damage suffered.

New Tenant Checklist

The University strongly recommends that you read the New Tenant Checklist, which is available at https://www.fairtrading.nsw.gov.au/__data/assets/pdf_file/0004/382126/FTR72_New_tenant_checklist.pdf or  from Student Central, before meeting an accommodation provider.

Your Arrangements and Seeking Legal Advice

Any negotiations entered into are at the discretion of yourself and the accommodation provider. The arrangements made by you are entirely at your own risk. Please take care when making those arrangements. The University recommends that you enter into a formal lease agreement with the accommodation provider and obtain your own legal advice. The Student Legal Clinic offers free confidential legal advice to students of the University. Information on making appointments can be found at http://www.uow.edu.au/student/legalclinic/index.html.

Using UOW Study Stays and Your Registration

All students registered and using UOW Study Stays are only to use their registration for their own means. This does not mean giving out private contact details or property details of providers as this is a breach of the usage terms for UOW Study Stays. Any student found to be doing this will no longer have access to UOW Study Stays.


Absolute Discretion of the University

The University reserves the right to accept or reject advertisements in its absolute discretion.

The University may at any time, without liability to you, remove, alter or disable access to any or all of your advertisements in its sole discretion without prior notice to you.

Recommendations by the University

An advertisement listing carries no statement of endorsement by the University.

No Liability of the University

The University accepts no responsibility or liability for the behaviour or correspondence of persons who respond to your advertisement.

The University makes no guarantee that you will find tenants as a result of using the UOW Accommodation Services Property Listing Service to advertise your vacancy.

The University can in no way guarantee the suitability of tenants found through the UOW Accommodation Services Property Listing Service and will accept no liability or responsibility for any such tenants, including any failure of the tenants to pay a bond or rent.

The University may provide a copy of the advertisement to students or staff to assist them in taking any action against an accommodation provider where there is a dispute between the two parties.

Provider’s Responsibilities

It is your responsibility to provide accurate and current information when submitting an advertisement through the UOW Accommodation Services Property Listing Service.

You are responsible for the management of correspondence and dealings with persons who respond to your advertisement. It is expected that you will deal with persons seeking accommodation in accordance to the relevant conditions under the Residential Tenancies Act 2010 (NSW) and other relevant State legislation pertaining to accommodation standards, rental agreements and bond.

Listing Rules

The following rules must be complied with before a property is approved for listing by the University:

  • All information must be accurate and current.
  • Listings must have the street and (if applicable) unit number.
  • Photographs must be recent photographs of the actual property.
  • Properties advertised as unfurnished but showing furnished photographs will either not be approved or have the photographs removed, as this can be construed as false advertising.
  • No more than four weeks rent for bond can be charged and at no time should there be a 'bond' charged for utilities.
  • You agree to register under your actual name, not a pseudonym.

Additional rules for properties with five or more bedrooms:

  • The property must not be listed if the accommodation provider is not complying with all applicable requirements contained in the Boarding Houses Act 2012 (NSW), including:
  • providing a written occupancy agreement;
  • ensuring the property is reasonably clean, in a reasonable state of repair and reasonably secure;
  • informing occupants of the house rules;
  • allowing occupants to have quiet enjoyment of the property;
  • providing receipts for any payments you receive; and
  • advising occupants of what utilities they are required to pay and how charges will be calculated.

For more information on your responsibilities if you are providing accommodation for more than five paying occupants, please see Fair Trading by clicking HERE


Personal Information that has been collected about you as part of this process will be dealt with in accordance with the University’s Privacy Policy.

By signing up to use the Study Stays website, you consent to the University collecting, using or disclosing your personal information for activities which are related to the activities of Accommodation Services at the University. You understand that this includes providing your personal information to Study Stays Pty Ltd in order for the software to effectively operate. Study Stays Pty Ltd will protect your personal information and will only use it in compliance with the relevant privacy laws.


You confirm that you are the owner of, or have permission to use, any information, including text, graphics, photos, designs and trademarks, you provide to the University and Study Stays through the software. You grant UOW permission to use the information provided for the purposes of Accommodation Services including utilising the software.

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